Fire Safety Policy & Procedure Review in London and Surrey

Independent Review of Policies, Procedures and Records | Clear, Prioritised Recommendations

Fire Safety Documents That Reflect How You Actually Operate

Fire safety management relies on more than a risk assessment. Your policies, procedures and records should clearly show who is responsible, what people must do, how precautions are maintained and how the arrangements are reviewed.

We review your existing documentation against the findings of your fire risk assessment, the way your premises operate and relevant official guidance. You receive clear, practical recommendations to correct gaps, remove contradictions and make the information easier for staff and managers to use.

Important: A document review does not replace a suitable and sufficient fire risk assessment, legal advice, specialist fire-engineering input or inspection of physical precautions. We agree the evidence and scope at the outset and identify where further assessment or specialist support is needed.

When a Policy and Procedure Review Can Help

Documents often fall behind when people, premises or working practices change. A structured review helps make sure your written arrangements remain consistent, usable and connected to the risks identified at your premises.

  • Your latest fire risk assessment identifies management or documentation actions
  • Policies are generic, out of date or do not match what staff actually do
  • Roles for managers, wardens, contractors or Responsible Persons are unclear
  • Testing, maintenance, drill or training records are incomplete or inconsistent
  • You have moved premises, refurbished, changed use or altered occupancy
  • Multiple tenants, sites or organisations need better coordination
  • You need an organised review schedule and clearer document control
Eon Fire and Safety consultant in branded polo reviewing fire safety procedures and records

The Guidance Behind the Review

The appropriate level of documentation depends on your premises, people, activities and risk. Our review focuses on whether your arrangements are clear, proportionate, connected to the fire risk assessment and supported by usable procedures and records.

Regulatory Reform (Fire Safety) Order 2005

The main legal framework for fire safety in most non-domestic premises in England and Wales.

Responsible Person Duties

Responsible Persons must assess risk, maintain suitable measures, plan for emergencies and provide appropriate information, instruction and training.

Section 156 Record-Keeping

Responsible Persons must record their fire risk assessment in full and record their fire safety arrangements for the premises.

Record, Plan, Inform and Train

Official guidance connects written findings with emergency planning, staff information, training and regular review.

Who We Support

We review fire safety documentation for organisations responsible for non-domestic premises and the common areas of multi-occupied residential buildings.

Businesses and Commercial Premises

Employers, owners and facilities teams managing offices, shops, hospitality, warehouses and other workplaces.

Landlords and Managing Agents

Those coordinating responsibilities, procedures and information across blocks, HMOs, mixed-use and shared premises.

Charities and Community Organisations

Trustees, managers and volunteers who need proportionate documents that are easy to understand and maintain.

Education, Care and Public Settings

Organisations managing changing occupancy, vulnerable people, staff roles and more detailed emergency arrangements.

What We Can Review

We tailor the review to your organisation and premises. Depending on the agreed scope, it can cover one focused document or a wider set of fire safety arrangements and records.

Fire Safety Policy

Checking that the policy states senior-management commitment, governance, responsibilities and the organisation’s approach to managing fire safety.

Emergency Procedures

Reviewing alarm, evacuation, assembly, calling the fire and rescue service, shutdown and re-entry procedures against the premises and risk assessment.

Roles and Responsibilities

Clarifying the responsibilities of the Responsible Person, managers, competent persons, fire wardens, reception teams, contractors and deputies.

Risk Assessment and Action Plans

Checking that policies and procedures reflect current assessment findings, priorities, completed actions and arrangements for review.

Testing and Maintenance Records

Reviewing logbooks or electronic records for alarms, emergency lighting, extinguishers, fire doors, escape routes and other relevant precautions.

Training and Fire Drills

Checking induction, refresher training, role-specific instruction, drill planning, attendance and follow-up records.

Cooperation and Information Sharing

Reviewing how relevant information is exchanged with other Responsible Persons, residents, contractors, visitors and incoming duty holders.

Document Control and Review

Setting clear owners, version dates, approval routes, storage locations, review triggers and practical review intervals.

Eon Fire and Safety consultant in branded uniform explaining an action plan

What You Receive

Your written output is proportionate to the agreed scope and may include:

  • A document register showing what was reviewed
  • A clear summary of strengths, gaps and contradictions
  • Prioritised recommendations linked to practical next steps
  • Suggested amendments or redrafted sections where agreed
  • A responsibilities and document-ownership matrix
  • A review schedule with change triggers and version control
  • Signposting where a new assessment, premises inspection, legal advice or specialist input is needed

Final documents should be approved by the appropriate person within your organisation and communicated to the people who need to use them.

A Structured, Evidence-Led Review

We compare the documents with the available assessment, records and operational information rather than treating policy wording in isolation.

1. Gather the Evidence

We agree the scope and collect the relevant policies, procedures, assessment, plans, logs and supporting records.

2. Compare and Test

We check consistency, ownership, usability, review dates and alignment with the premises and identified risks.

3. Identify Priorities

We separate urgent gaps from routine improvements and explain where more information or specialist input is required.

4. Improve and Maintain

We provide recommendations, agreed drafting support and a practical framework for approval, communication and review.

Eon Fire and Safety inspector in branded uniform checking an exit sign and fire extinguisher

Why Choose Eon Fire and Safety?

Qualified, Risk-Based Review

Our review is informed by formal fire risk assessment training, current official guidance and practical premises experience.

Clear, Usable Documents

We focus on documents that managers and staff can understand, maintain and use—not unnecessary complexity or generic wording.

Independent Recommendations

We are not reviewing documents to sell remedial products. Recommendations are proportionate and connected to the evidence provided.

Flexible Scope

Choose a focused procedure review, a full documentation review or targeted drafting support depending on your needs.

Local, Responsive Service

We support organisations throughout London and Surrey with clear communication and a personal, responsive approach.

Policy & Procedure Review FAQs

The scope can include your fire safety policy, emergency procedures, roles and responsibilities, fire risk assessment action plan, training and drill records, maintenance logs, contractor information, resident or staff communications and document-control arrangements.
The required and proportionate documentation depends on the premises and circumstances. Current guidance requires Responsible Persons to record their fire risk assessment in full and record their fire safety arrangements. A clear policy can help explain how senior management, responsibilities and practical arrangements fit together.
No. A document review assesses the written arrangements and evidence provided. It does not automatically inspect the premises or replace a suitable and sufficient fire risk assessment.
Yes, where agreed. We can draft or restructure documents using the information and evidence you provide. Your organisation remains responsible for checking, approving, implementing and communicating the final arrangements.
We can review how your fire risk assessment, fire safety arrangements and relevant Responsible Person information are recorded and organised. This is practical support rather than legal advice or certification.
A document-only review cannot confirm implementation. If you need this checked, we can discuss a wider scope involving interviews, a premises visit or a separate audit.
Yes. We can help distinguish organisation-wide policy from site-specific procedures, identify common gaps and create a controlled review framework for multiple premises.
Timescales depend on the number, length and condition of the documents, the complexity of the premises and whether meetings or drafting support are required. We confirm the scope and expected delivery date before starting.
Fees depend on the documents to review, supporting evidence, premises complexity and the level of written revision required. Contact us for a clear, no-obligation estimate.
We primarily serve London and Surrey. Many document reviews can begin remotely, with site visits arranged where the scope or evidence requires them.

Are Your Fire Safety Documents Up to Date?

Send us a summary of the documents you have and what you need to improve. We will recommend a proportionate review scope and provide a clear estimate.

Request a Document Review Quote
Fire Risk AssessmentsEmergency Evacuation PlansFire Safety Consultancy
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